Company’s information is very important for the smooth operation of any organization. To ensure your company’s important information is kept safe, especially from the hackers’ constantly changing habits, it is critical to formulate quality and excellent measures to make sure that you store it in a safe and secure place. Misplaced or stolen information might cause loss of crucial company secrets. Below are some of the best ways to ensure your company’s information is safe from hackers as well as other third parties:
1. Work closely with the IT department
Make sure that all the essential security features which are suggested by the IT department are set up immediately. You should install software such as firewalls and anti-viruses. Then, you should ensure that the IT department updates this software often to make sure they are up and operating throughout. This can result to early detection of whichever attacks by hackers or else other third parties aim of stealing important company information.
2. Use Strong Passwords
Passwords give the primary security for your laptop and company information as they help avoid information access by not permitted individual. Hence, you need to use strong passwords as hackers can be able to easily get access to your information and laptop if you use weak passwords. Avoid making use of passwords which are so predictable such as the director’s names or the company’s name. Usually, strong passwords make it harder for hackers to crack it. Here are a number of the features of a strong password:
• A password must have a minimum of 8 characters and have a combination of letters, numbers plus if possible symbols.
• You must not use your username, real name or company’s name as your password.
• A password must not have complete dictionary words
• You must not use the same password for different websites.
3. Often Change passwords
Moreover, it is recommendable to often change your passwords particularly each time a worker leaves the company. To make sure previous workers do not access the company’s information from other sources since the company’s secrets might end up being exposed to your competitors, you must as well change passwords for vital files.
4. Make use of Static code analysis
This is a computerized code review which helps to discover faults in software codes. Static code analysis assists programmers to discover future errors and hence, is a perfect way to avoid faults which might be due to attempted hacking or else access by third parties. Moreover, it helps to discover software errors which might cause potential information loss.
5. Make use of Private computers
Keep confidential information on particular computers. It is important to keep sensitive company information on private computers rather than public computers or shared networks. To control access to the information, you might as well encrypt the password to protect the information on private computers. Moreover, you might employ Digital Rights Management to control the individuals who have access to these laptops from accessing this confidential company information. DRM can only permit users to edit the information; however, they cannot be able to print out the information.
6. Make use of third party information management companies
Moreover, you might delegates the management of confidential client information to large and specialized information management firms. There are many information management companies which can safely keep your important company’s information. But you must search out for companies with established track record.
7. Do not open questionable emails
Hackers are using new levels of using emails to have access to your information. Hence, do not open any email that looks suspicious rather report the incidence to your IT department to handle it amicably.
In conclusion, if you execute all the above measures, then you don’t have to worry as your company’s important information will be safely kept.