iPad Project Management | How To Use Your iPad To Manage Your Projects

Using the iPad to manage all your projects both large and small can be both valuable and a huge time saver.  Here’s how to make your iPad the ultimate project management tool…

Project management is no small task.  Even for small projects such as a website tweak or a new client meeting or even a school project for that matter – it all takes organization of time.  The portability of the iPad and the long battery life (thankfully) make this a great tool to have in order to manage your projects.

Project Management Resources

Now, before we launch into some of the apps you will want to take advantage of, I want to point out a few resources that provide some good tips for project management in general:

Project Management Tools

So, there are some project management tips in general.  Now, let’s see how the iPad can become your very own project management tool.

Nozbe for iPad ($9.99)

This is one of the most top-rated project management apps currently available.  It is a full-fledged productivity app, which includes a cloud-based sync feature for all nozbe.com web-app users.  While some project management apps are simply just modified to-do lists, Nozbe has 3 features that take a different approach:

  • Projects – Organizes groups of actions together
  • Next Actions – Lets you choose which actions to do today, right now, or in the future
  • Contexts – To get stuff done in different places, with different tools

They recently updated to version 2.0 which added a wealth of collaboration features so you can get stuff done with friends and/or colleagues.

Tip: Another great use.  Imagine that you are student and want to work together on a school project. Here is a great way to stay organized and collaborate with follow students.

NOTE:  If you use the full features of nozbe.com and take advantage of web-app uses, they do charge a monthly fee.  It starts out at $9.99 per month.  This is not required to use nozbe but check out their website for full details.

Sum+it Project Calculator ($4.99)

Part of doing a project is estimating the cost.  This project management tool for the iPad helps you quickly estimate the cost of a project, prepare a proposal and send it via Email.  With this app you can enter in all of the project cost details and it will produce a detailed report that includes a .csv attachment for easy import into any spreadsheet program.

HiTask – Online Task Management (Free)

As a free app HiTask is pretty impressive for what it does.  It does not include all of the bells and whistles as with the paid apps but it does do basic project management.  With this app you can organize tasks into projects, arrange with tags and colors and assign tasks to other team members.

Project Pad ($9.99)

Project pad is a true project management app in the sense that is uses all of the features found in larger project management software.  To use this app you really have to be serious about project management!  This particular version was built from the ground up to be a true project system.

Originally posted 2010-07-15 11:19:44.


  1. Hey Shane, I like “Things” for Ipad as a project management tool as well. Although its a list-keeper at it's core – it has added on functionality that makes it to a capable little PM app.

  2. Shane says:

    Hey Standord. Thanks. Yeah, I “almost” included Things and stopped short because I was not sure how effective it was as a project management tool, however, perhaps it's time to look at it again!

  3. Paul Naybour says:

    It's interesting to see the iPad working it's way into project management. It's a fantastic platform and it will be interesting to see how it develops.

  4. Les Faber says:

    Shane: You should probably mention that Nozbe online is a paid service with a minimum monthly fee of USD $9.95 per month (cheaper if you sign up for a year).

  5. Edw says:

    Great to see discussion of iPad (and I guess other tablet devices) for use in project management. I am keen to utilise due to portability, quick startup time (always on), and easy access to documenttaion ,stats, outputs etc. I am keen to try a tablet device within a project setting.

  6. Shane says:

    Thank YOU alexandra! I was not aware but…I will add this into the post because it is definitely of value to people to know that.

  7. Shane says:

    Thank you and thanks for reading. Yes, each day it seems there are new apps out that support it and it's really actually pretty darn amazing how a simple media tablet is truly becoming a business tool. I continue to believe that the apps drive this and for project management, it really is convenient especially considering the alternative.

  8. Shane says:

    Susan! Thank you so much for reading. Yes, I always hope I can use it for business and I do, but then I realize it can do all of the other stuff it does and I'm pretty thrilled that it's ALL on one device!!! Sure, there are limitations but for now, it's the best thing going.

  9. Novalia says:

    How about Projector and OnTask?

    1. Shane says:

      Those are great ones. I’ll be doing this post again to include the new ones soon!!

  10. Retno says:

    I am wondering if the project management tools on Ipad would be able to sync with Project Management tool on PC, and/or vice versa, such as Microsoft Project 2010?

    1. Shane says:

      I have not seen Any yet that sync directly with ms project but I’ll look and let you know because that would be very very useful!!!!

      1. Charles says:

        WRT an app that can sync with MSP, Try looking at SG Phase 2… It will do some basic XML transfers with MSP…

      2. Alexander Shirshov says:

        There’s a viewer app which can open MS Project files without conversion (or export): http://www.appsadlib.com/projects/

        DISCLAIMER: I wrote that app.

        1. Shane says:

          Thank you Alexander for this GREAT information and for the App

  11. kyith says:

    You could try SG Project Pro or 2. They let you export to MS Project XML format, shows Gantt chart, does nested milestones.

    Will fit most of your needs

  12. Kiole says:

    Just want to share that I found an app named Beesy. Pretty cool for project management. The app is working better and better. http://www.beesapps.com/beesy-ipad-to-do/. I’m interested to see the development of this application in the upcoming years.

    1. Nour says:

      Hi Kiole,

      Thank you for sharing Beesy, I discover this app few weeks ago on the Evernote Trunk and it’s true, it’s a very great tool to managing projects. Quick note-taking & sharing files is really impressive, I love discovering new tools thanks to the Trunk.

      I advice people to keep an eye on this app if you are interesting! :)

  13. Try Project Planning pro app for using MS Project plans on iPad bitly.com/PPP_frm. Its free to download and additional features for small cost. It allows you to create, update, manage your MS Project plans on iPad with some useful features like import and export to Drop box, iTunes, email, accessing plans directly from project server and exporting the project in pdf or csv format. Check detailed list of features http://www.planningproapp.com/#Features
    Hope you find this useful for your requirements. Feel free to contact me if you would like to know more details or would like to evaluate this app.

TCGeeks located at 4th Floors New York , New York, NY . Reviewed by 18232 customers rated: 4.8 / 5